Last updated: June 16, 2026
1. Introduction
Welcome to Rajni Health & Fitness (“we”, “us”, “our”). We are committed to protecting your personal data and respecting your privacy.
This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, contact us, or use our online coaching services.
We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who we are
The data controller responsible for your personal data is:
3. Information we collect
We may collect and process the following types of personal data:
Identity and Contact Information
- Name
- Email address
- Telephone number (if provided)
Coaching Information
To provide personalised coaching services, we may collect:
- Fitness goals
- Training history
- Lifestyle information
- Nutrition preferences
- Information shared during consultations or check-ins
Health and Fitness Information
You may voluntarily provide information such as:
- Injuries or physical limitations
- Exercise history
- General health information relevant to your training or nutrition plan
This information is used solely to provide safe and appropriate coaching.
Technical Information
When you use our website, we may automatically collect:
- IP address
- Browser type and device information
- Website usage data
- Cookies and analytics data
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor's IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
4. How we collect your data
We collect personal data through:
- Website contact forms
- Coaching enquiry forms
- Email communication
- Purchase or sign-up for services
- Newsletter subscriptions
- Cookies and website analytics tools
5. How we use your personal data
We use your information to:
- Provide fitness, nutrition, and mindset coaching services
- Create personalised training and nutrition plans
- Communicate with you about your coaching
- Process payments
- Manage client relationships
- Improve our services and website
- Send marketing communications (only where you have consented)
6. Lawful basis for processing
We process your personal data under the following legal bases:
- Performance of a contract – to provide coaching services you have purchased
- Legitimate interests – to operate and improve our business
- Consent – for marketing communications, where applicable
You may withdraw consent at any time.
7. International clients and data transfers
As we provide online coaching services, we may work with clients located outside the UK.
Your personal data may be processed by trusted third-party service providers (such as payment processors, email platforms, coaching tools, or video conferencing services) which may operate internationally.
Where data is transferred outside the UK, we take reasonable steps to ensure appropriate safeguards are in place to protect your personal information in accordance with applicable data protection laws.
8. Data sharing
We do not sell your personal data.
We may share your information with trusted third-party service providers who help us operate our business, such as:
- Payment processors
- Email marketing platforms
- Website hosting providers
- Coaching or scheduling tools
These providers are only permitted to process your data on our instructions and must keep it secure.
9. Data security
We take appropriate technical and organisational measures to protect your personal data against loss, misuse, or unauthorised access.
Access to your data is limited to those who need it for business purposes.
10. Data retention
We retain personal data only for as long as necessary to:
- Provide our services
- Meet legal, accounting, or reporting requirements
Specifically, if you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
When data is no longer needed, it is securely deleted.
11. Cookies
Our website may use cookies to improve functionality and analyse website usage.
- If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
- If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
- When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
- If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
You can disable cookies through your browser settings if you prefer.
12. Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
13. Your rights
Under UK data protection law, you have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict processing
- Withdraw consent at any time
- Request data portability in certain cases
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Visitor comments may be checked through an automated spam detection service.
To exercise your rights, please contact us using the details above.
14. Complaints
If you have concerns about how your data is handled, please contact us first so we can resolve the issue.
You also have the right to complain to the UK Information Commissioner’s Office (ICO): https://ico.org.uk
15. Changes to this policy
We may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised “last updated” date.
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